Find the ideal Meeting and Conference Room in Dubai

Find the ideal Meeting and Conference Room in Dubai

Due to its strategic location between Europe and Asia, Dubai has become one of the fastest-growing economies in the Middle East. Undoubtedly, it is the perfect location for small and large businesses, which is the reason why Dubai is growing at such an astounding rate. Nowadays, every business owner wants to get a meeting or conference room in Dubai.

You can find many options when renting a conference room in Dubai. Thus, we want to help you with this task that might seem complicated.

1. What is a conference room?

A conference room is a space enabled for a meeting of several people who discuss a particular topic. Often these rooms are larger than meeting rooms that have the necessary equipment for listening and viewing talks.

Business conferences are held for people working in the same company or industry. All the members gather to discuss new opportunities and trends in the business. Conferences have one keynote speaker who will deliver the keynote speech to the attendants.

2.  What are the types of meeting rooms you can find in Dubai?

You can find four different meeting rooms in Dubai with different purposes.  If you dive into the market without a fixed choice, you will spend a lot of time waiting for contacts and quotes. To help you know the right option, here are the four types of meeting rooms in Dubai:

2.1 Interview Rooms

If you are planning on carrying out small meetings consisting of 3-5 people, then interview rooms are your best option. This type of meeting room is the most cost-effective in Dubai. Even though you do not hold interviews, you can still use them for small meetings. In case your business is hiring new employees then interview rooms are a perfect choice.

2.2 Training Rooms

Training rooms are perfect for bigger events such as seminars and meetings consisting of a very large attendance. If you own a company in Dubai, you may need a training room in the lifetime of your business at a certain point.  Most of these training rooms provide in-house catering services. However, you can get catering from other catering businesses in Dubai.

2.3 Boardrooms

Boardrooms are spaces used for business meetings or between members of the same company. It is a multipurpose space where talks, quarterly meetings, General or Extraordinary Meetings, training courses, or presentations can be held.

It is common to expand the boardroom when a meeting has many participants. In this way, they avoid noise, unnecessary traffic of people in the office or workspace and represent cost savings. Although it will depend on the type of meeting, presentation or event, meeting rooms should incorporate certain elements such as Ergonomic furniture, decoration, good internet connection, etc.

2.4 Banquet hall

They offer food for parties, events, and public or private institutions. They can serve meals for 500 people in a banquet hall or deliver lunch for a small business meeting. For this reason, you should know what the definition of a banquet service is, looking for you to amaze everyone at the next meeting when you are in charge of organizing any event.

Caterers accommodate their customers’ needs in many ways. They can adjust the menus according to dietary considerations or rent equipment such as refrigeration units, popcorn machines, chocolate fountains, among others, especially for special events.

3. How can you find the perfect conference room in Dubai?

As we mentioned before, you can find different options when it comes to conference rooms in Dubai. Therefore, you might find it overwhelming to chooseamong the number of options available and end up making the wrong choice. Hence, it is good to have a perspective about what a conference should be like to make the right decision.

3.1 Location

The location is a factor that will help you narrow down the list of choices. There are also other things to consider when deciding on the location of your conference room. Firstly, think about how close it is to the participants of the meeting. Hence, you have to make sure it is in a good part of the city. Many conference rooms in Dubai are located in commercial districts.

3.2. Commutability

It is crucial to ensure that the conference or meeting room you have in mind is actually accessible to the participants of the meeting. In case most attendees use public transportation, then you need to ensure that the location of the meeting room is near the metro or a bus stop. On the other hand, if some attendees use personal vehicles, you need to ensure that there are parking spots available.

3.3 Environment

The decoration in the conference room is crucial since it will determine the productivity of the meeting. Thus, you have to make sure that the meeting room you choose has a subtle but nice ambiance. However, if the conference room has over-the-top paintings and decorations, it will serve as a distraction for the participants of the meeting.

3.4 Facilities

Conference rooms and commercial spaces in Dubai provide different facilities to their tenants.  We ensure you the facilities that you are looking for.

3.5 Cost

Lastly, make sure your choice suits your budget for the meeting. Avoid being carried away when choosing and overshooting your budget.

If you are looking for the best conference room in Dubai in a buzzing commercial district, then you are in the right place. Our conference rooms are in the best locations. Hence, make sure to contact us today.

4. Difference between conference and meeting

A conference is an event that is organized by for-profit or non-profit organizations to discuss the matter or pressing issues. Typically, a meeting is an assembly of people with a specific purpose.

A conference is generally a type of formal meeting. Most conferences bring together people with similar interests. A seminar may also last for several days, depending on the context of the seminar. Seminars are held to share opinions and views on the specific subject matter. The objective of the seminar is to impart knowledge and skills related to a specific subject.

A meeting is also related to a collection of people, and thus some confusion may arise between conference and meeting. All conferences can be thought of as types of meetings. However, not all meetings can be considered conferences. An informal type of meeting can be for fun or some light discussions. A formal meeting usually takes place to discuss or share important matters such as in offices.

5. What are the benefits of using a conference room in Dubai?

In smart workspaces, conferences are still an important aspect of work.  Consequently, our modern times have witnessed a change in the format and spaces used for business gatherings. Hence, most people held conferences or meetings in all types of spaces from a traditional conference room to a coffee shop. You can also read our post on how to apply for a temporary office for rent in Dubai.

5.1 Conferences in coffee shops

There was a time when it was trendy to hold business meetings or conferences in a coffee shop. In fact, this has been the case for remote workers, entrepreneurs, and freelancers. A coffee shop indeed offers a more relaxed place to meet and serve snacks.

However, like everything, there are some downsides to holding conferences or meetings in a public area such as no available space if the shop or restaurant is very popular, no support services since it will not be able to offer office services such as printing, a dependable and secure Internet connection, etc.

In addition, since the conference will take place in a public space, there is no confidentiality, you will not have much privacy to discuss important business topics. Lastly, in case you are trying to impress a teaming partner or client in this type of location, it may not be the way to go. Therefore, a more professional setting gives the best impression.

5.2 Benefits

If you dedicate a private space for a business conference, it can give your clients and collaborators a good impression of your business as you provide a professional environment and make an excellent backdrop for a meeting. Previously, you saw the disadvantages of holding conferences and meetings in public spaces. Next, let us look at the advantages of a conference room in Dubai.

  • Carrying out a conference in a professional setting can earn you clients and new business, leading to company growth
  • Unlike a public setting, a conference room is a space created specifically to keep things private and confidential
  • Conference rooms make a quiet environment without distractions, which allows everyone in the room to focus. You will be able to hear one another as well
  • It is generally large and offers plenty of space for your meetings
  • You can be sure you will have enough space to accommodate everyone
  • They include Wi-Fi, which allows you to use smart devices and other office equipment during the meeting
  • Modern conference rooms can also include office support services
  • In modern settings such as a conference room, everyone expects the meeting will be conducted professionally

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